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Job Title: Administrative Manager to the Vice President of Institutional Advancement & External Affairs
Location:
Staten Island, NY United States
Position Type:
Full Time
Post Date:
04/17/2024
Expire Date:
06/16/2024
Job Categories:
Education
Job Description
Administrative Manager to the Vice President of Institutional Advancement & External Affairs
Job Title: Administrative Manager to the Vice President of Institutional Advancement & External Affairs
Job ID: 14742
Location: College of Staten Island
Full/Part Time: Full-Time
Regular/Temporary: Regular
POSITION DETAILS
Reporting to the Vice President of Institutional Advancement & External Affairs, the Administrative Manager will perform the following duties:
- Functions as the primary filter for a high volume of confidential information and provides administrative support for generating correspondence, developing presentation and meeting materials, maintaining databases, reconciling expense reports, responding to incoming phone calls, processing information requests and preparing reports.
- Manages final document and correspondence review to ensure completeness, accuracy and consistency with College guidelines.
- Manages detailed and busy calendar for the Vice President, including coordinating meetings, conference calls, and business appointments with outside partners including donors, Board Directors, legal finance, insurance and other representatives from higher education.
- Facilitates logistics for presentations, events and meetings, including Board of Directors committee meetings: coordinates IT needs, attendee confirmation and correspondence, room set-up and refreshments.
- Arranges detailed travel plans for the Vice President, including travel logistics, conference registration, and compiling itineraries.
- Assists in the development and preparation of reports for donors, budgets and grant proposals; collects data and performs research as directed, including the preparation of a variety of financial and statistical reports, with attention to accuracy, completeness and conformance.
- Proactively manages the department expenses and budget, ensuring that decisions made are fiscally sound and in line with financial targets and goals.
- In the absence of the Vice President, directs problems and/or questions to the appropriate person if unable to assist directly.
- Manages and promotes positive and effective cross-functional relationships with co-workers, Cabinet members, department and program leaders, vendors, consultants, donors, alumni and students in a diverse multicultural environment.
QUALIFICATIONS
Bachelor's Degree and six years' relevant experience required.
Preferred qualifications:
- Exceptional writing and editing skills to prepare and proof read documents, including correspondence, policies, minutes for Board of Directors and other committee meetings.
- Strong oral communication skills and customer service orientation to interface with all levels of College personnel, Board Directors, donors, external service providers, students and community.
- Creative and innovative approach to problem-solving.
- Proactive approach to organizing, prioritizing and managing multiple tasks. Ability to anticipate and plan forward 12 months or more.
- Willingness to work some evenings and weekends in support of various special events (i.e. Gala, Donor Receptions, etc.).
- Proficiencies in MS Word, Excel and PowerPoint.
CUNY TITLE
Higher Education Associate
FLSA
Exempt
COMPENSATION AND BENEFITS
Salary commensurate with education and experience.
HOW TO APPLY
To apply, please go to www.cuny.edu; select "Employment", "Search Job Listings," "More Options to Search for CUNY Jobs," then enter the Job ID# in the "Job Opening ID" field. Cover letter, resume and any additional supporting documents for candidacy must be submitted as one file.
CLOSING DATE
June 25, 2016, with the review of resumes to begin May 25, 2016.
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Contact Information
Website:
http://www.cuny.edu
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