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Home        Find A Job       Directory       Health Tips          Home Invites Members Groups Events Careers Videos News Photos Blogs Polls Chat Home > Career Center > Job Seekers > Job Search Job Title: Manager, Administrative Operations Location: Coral Gables, FL United States Position Type: Full Time Post Date: 05/13/2022 Expire Date: 07/13/2022 Job Categories: Education Job Description Manager, Administrative Operations The Department of Medicine, Division of Hepatology has an exciting opportunity for a Full-Time Manager, Administrative Operations to work on the UHealth Campus. The Manager, Administrative Operations oversees office activities and services including the supervision of office staff to achieve maximum productivity and expense control. Develops procedures and policies for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations. Provide administrative support for the Director and for the Micky Arison Discovery Laboratory Crohn’s and Colitist Research Laboratory; including assuring Year End PO’s are paid and closed out, main point of contact for grant renewals and progress reports, initiation of administrative shells, and JIT paperwork Coordinate all travel arrangements (airfare, hotel, registration, and a detailed itinerary) Maintain log of all expenses and reimbursement for travel and speaking engagements Responsible for processing reimbursement for travel, dues & membership, events, and other reimbursements via Workday. Create and maintain database for all abstracts, manuscripts, and presentations for upcoming meetings Coordinate meetings and prepare supporting documents Take minutes for quarterly IBD faculty meetings. Coordinate annual sponsorship events for Crohn’s & Colitis week, and Philanthropic Events Process Advisory Board agreements and ensure UMMG policy is followed. Maintain updated CV, bio-sketch and short bio Maintain and update faculty on-line profile through Digital Measures platform. Update CV, lectures, conferences, scholarly work (Journal, Conferences, Speaking Engagements, articles, etc.) Responsible for drafting and facilitating responses on all correspondences; prepare letters of recommendation, upload letters thru ERAS Coordinator for T-32 Candidates, appointments to the grant, initiation of required NIH paperwork, initiation of candidate courses, tracking of current and past trainee positions, publications, and grant funding. Initiation and coordination of required documents for T32 progress reports and submissions This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. MINIMUM QUALIFICATIONS High school diploma or equivalent Minimum 5 years of relevant experience Ability to accurately prepare and maintain records, files, reports and correspondence Ability to communicate effectively in both oral and written form. Ability to maintain effective interpersonal relationships. Ability to direct, manage, implement, and evaluate department operations. Ability to effectively plan, delegate and/or supervise the work of others Knowledge of business and management principles. Knowledge of research administration, progress reporting, JIT, maintenance of other support and biosketches Share | Contact Information Website: https://www.aplitrak.com/?adid=c3hpMTQyLjkwNzc3LjM2NTlAbWlhbWloZWFsdGguYXBsaXRyYWsuY29t Company Description: Please visit our employer showcase! Apply Now | Forward Job to a Friend | More Jobs From This Employer Featured Opportunities! Who's Online >> more | invite  Home | Careers | Your Sites | Browse Communities | Business Users | Links | Help | Terms | Privacy Policy | About Us | Advertise | Contact Us Created By Dante Lee and Powered By ConnectPlatform.com Copyright © 2013