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Job Title: Sr. Accounting Assistant
Coral Gables, FL United States
Sr. Accounting Assistant
The Department of Chemistry in the College of Arts and Sciences has an exciting opportunity for a temporar Sr. Accounting Assistant to work in Coral Gables, FL.
The Sr. Accounting Assistant applies accounting principles and procedures to analyze financial informatio
n and prepares accurate reports and statements to ensure appropriate accounting control procedures in the assigned division(s). Furthermore, the Sr. Accounting Assistant acts as mentor to junior staff members to develop talent and ensure compliance with applicable regulations.
Department Specific Functions
Assist in the preparation of the annual operating budget for the department.
Assist in the preparation of monthly variance reports between plan and actual amounts.
Investigate significant variances between plan and actual amounts.
Monitor and reconcile accounts to verify that disbursements/payments and expenses were allocated accurately and posted to the correct accounts.
Create “standing” & “contract” purchase orders as needed.
Reviews “Purchase Order Requests” via Workday to ensure each request aligns with departmental
standards for documentation and accuracy.
Submit/upload invoices via Workday for payment once a Facility Manager and/or the Executive Director has verified that the work has been completed. Invoices must be matched to a corresponding valid purchase order prior to submission to upload in Workday.
Research any discrepancies between approved purchase orders & vendor invoices, follow up with corrections.
Request monthly statements from all vendors and obtain all open invoices to review and ensure payment in a timely manner.
Assist with department inquiries regarding rent expenses charged for space occupied on/within leased property.
Serve as a backup in performing routine transmission of the Facilities Work Order Management System (TMA) file and the University’s general ledger system, as well as utilities charge out file with the University’s service provider as needed.
Process journal entries as needed.
Create work orders as needed through the Facilities work order management system (TMA).
Other duties as assigned.
High School diploma or equivalent Accounting degree preferred.
Minimum 3 years of relevant experience. Any relevant education, certifications and/or work experience may be considered.
Knowledge of generally accepted accounting procedures and principles.
Knowledge of budget control methods, policies, and procedures.
Ability to prepare financial and accounting records.
Ability to analyze, consolidate, and interpret accounting data.
Ability to compile, organize, interpret, and communicate accounting data and results concisely.
Ability to manage a budget and work within the constraints of that budget.
t Microsoft EXCEL skills required.
Ability to work in a complex environment with the skills to manage multiple tasks and deadlines, establish priorities, set objectives, and achieve stated goals.
Ability to work as a team or independently.
Excellent oral and written communication skills.
Excellent computer and organizational skills.
Strong customer service focus.
Ability to learn quickly and has an eagerness to grow.
firstname.lastname@example.org / email@example.com
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